A corporate picnic might not be as formal as other types of corporate events, but it still requires careful planning and preparation. To make sure everything runs smoothly, here are a few steps to follow.
1. Choose a date and time.
Pick a few dates and times that work for everyone. Fridays are usually a better day than Mondays, while some employees may prefer a Saturday picnic.
2. Find the right location.
Once you’ve got a few dates and times picked out, you’re ready to think about locations. A few great spots for a corporate picnic in San Diego are Carlsbad State Beach, Brengle Terrace Park, Lake Murray, and Sunset Cliffs Natural Park.
3. Choose a theme.
Your theme could be based around a culture, activity, TV show, or movie. Do a simple internal poll to see what kind of theme would resonate with your employees. A few options to choose from include Caribbean, Hawaiian, Ballpark, Carnival, Western, All-American, Mardi Gras, Safari, or Circus.
4. Plan the menu.
Ideally, the menu should match the theme of your picnic. Consider hiring Picnic People to take care of the menu so you can focus on having fun.
5. Pick the “fun” foods.
Once you’ve got your entrees and appetizers down, you can pick out a few fun foods, such as cotton candy, ice cream trucks, and slushies.
6. Hire entertainment.
While guests are enjoying their food, be sure to have music or entertainment setting the mood. Find local DJs, emcees, or bands that could lead the entertainment portion of your corporate picnic.
7. Plan the games.
Nobody’s too old to have fun playing picnic games. These can include football toss, dunk tanks, card games, board games, and sports games like soccer, volleyball, or flag football.
8. Bring the decorations.
The decorations should set the theme of your corporate picnic. Give Picnic People a call for help with matching the decor with the picnic’s theme.
9. Create a timeline.
Decide what time you’d like to serve food, announce the first game, and finish up. Plan for delays and unexpected surprises, just in case.
10. Send out the invitations.
A handwritten invitation is always more effective than an email blast to the entire company. Get creative to encourage employees to attend.
11. Create signs and banners.
To ensure guests know where to go, create helpful signs to guide them to the right spot.
It's never too early to start. Give us a shout to find out how we can deliver the most scrumptious picnic catering in town and help you throw an epic event from start to finish.