How to Plan The Perfect Outdoor Graduation Party

Every graduation deserves a celebration, Years of hard work have paid off and graduates are looking forward to their next season in life. A graduation party is a great way to celebrate their accomplishments and encourage them to pursue their dreams.

Here are a few steps you should take when planning an outdoor graduation party to ensure the event is a total success.

1. Set a budget.

Figure out how much you’re willing to spend in total, and then divide the costs across food, drinks, decorations, location, and entertainment. If you’re looking for ways to save, consider co-hosting a party with a few other families to split the costs. You could even end up with a grander party if more people will be pitching in to help.

2. Create the guest list.

A graduation party can be as big or intimate as the graduate desires. Decide whether you’d like to mix family and friends with school friends and faculty members, or if you’d like to celebrate with only one group.

3. Choose a location.

Your backyard, or local park or beach are a few great outdoor locations to consider for your graduation party. The type of location you choose will determine the types of activities you can offer, the amount of clean up that will be necessary, and the setup options.

4. Pick a date and time.

May through June is graduation season, so be sure to set a date well in advance. You could also push the graduation party out to early July, if you’d like. Choose a time that works for you and your guests.

5. Hire a caterer.

In the hustle and bustle of preparing for graduation, the last thing you want to do is cook for a party. Hiring a caterer like Picnic People will take a significant burden off your shoulders and give you the opportunity to truly enjoy the party.

6. Plan the entertainment.

You can go as all-out or simple as you’d like. Hire a DJ or simply turn on your favorite party playlist. Set up a photo booth and prepare graduation-themed games to keep the guests entertained.

7. Send out the invitations.

Last but not least, put some thought into the invitations. Create your own design or use pre-made designs available online, and decide whether you want to mail or email the invitations.

Related Event Planning Tips


5 Ways To Celebrate Fall in San Diego


How Picnic People Makes Every Corporate Picnic Extraordinary


The Best Picnic Spots In San Diego

Sun graphic

Let the Planning Begin!

It's never too early to start. Give us a shout to find out how we can deliver the most scrumptious picnic catering in town and help you throw an epic event from start to finish.